Swan White

Maymont Foundation RFP

Renovations, Additions, and Improvements to the Maymont Mansion and Animal Habitats

In July 2022, Maymont was honored to receive an $8 million grant from the EDA through its American Rescue Plan Travel, Tourism, and Outdoor Recreation program to promote and expand regional tourism and outdoor recreation in Virginia. A perennial top attraction for tourists to the Richmond area, the nonprofit Maymont Foundation earned the grant for infrastructure improvements to Maymont Mansion and the animal habitats designed to enhance the guest experience and expand access to more visitors. The Foundation will supplement the dedicated funds with an additional $2 million raised through other sources to complete the projects.

The project encompasses two distinct scopes of work. One scope will replace the roof of the Mansion and modernize its ventilation, fire suppression and safety to protect the building and its collections as well as guests. The other will enhance visitor experience and guest engagement with the wildlife habitats that house rescued, post-rehab native Virginia species. Habitats for two additional species are part of the plan, which will upgrade and retrofit seven distinct wildlife habitats, connecting them together more fluidly and expanding the public viewing areas to accommodate more visitors and enhanced education opportunities.

To initiate the project, Maymont Foundation has issued a Request for Proposals for Architectural and Engineering Design Services.

Any firm interested in submitting a proposal must first sign a confidentiality and non-disclosure agreement.

Click here to download the agreement, then use the form on this page to submit it and register your interest as a prospective bidder.

Instructions for Prospective Bidders

A detailed scope of work and project timeline are outlined in the RFP for the overall project and each portion of the work (Renovations to the Maymont Mansion, and Additions and Improvements to Animal Habitats).

All inquiries from interested firms should be directed to Owner Representative Shea Willis by email at swillis@maymont.org, or phone at 804-358-9492, ext. 340.

A mandatory pre-proposal meeting is scheduled for December 8, 2022, and proposals are due by December 21, 2022.

Non-Disclosure Agreement

Please use the form below to submit the signed confidentiality and non-disclosure agreement.

Access to the RFP will be granted after the NDA has been reviewed and approved by the Maymont Foundation.

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Max. file size: 10 MB.

Mandatory Pre-Proposal Meeting

A mandatory pre-proposal meeting will be held on December 8, 2022, at 10am. Site visits to both the Maymont Mansion and the animal habitats area will follow.

Meeting location: 1000 Westover Road, Richmond, VA 23220

Firms may visit the Maymont property both prior to and following the mandatory pre-proposal meeting, with the following conditions:

  1. Visits must take place during the normal days and hours of operation of the park.
  2. Neither representatives of the firm nor any agent may speak with or question park staff about any exhibit, building or section of the park included in the scope of this RFP.
  3. Any visit(s) to the property shall be limited to the grounds, exhibits and items accessible to the general public. Admission to the Mansion or the interior of any exhibit shall not be allowed.

Proposals are to be submitted on or before the closing date, December 21, 2022, via email to Shea Willis at swillis@maymont.org. Proposals received after the time of closing will not be considered.

Questions

Questions will be received in writing only, with the exception of questions presented during the mandatory pre-proposal meeting. It is recommended that any question submitted orally at the meeting also be provided in writing following the meeting, either in hard copy or via email.

Questions are to be submitted via email to Shea Willis at swillis@maymont.org with “EDA Project 01-79-15237 Arch RFP Question” as the subject line.

Responses will be issued in the form of addenda posted to the project portal. Only firms listed on the sign-in sheet from the mandatory pre-proposal conference will be notified by email when an addendum has been posted.

The cut-off for submitting questions is December 14, 2022, at 5pm.