General Event Questions
What furniture is included in the venue rental?
- Garden Hall: 100 chairs, 10 six-foot rectangular tables, 10 five-foot round tables, 1 four-foot round table, 7 cocktail tables, podium, screen, wireless projector
- Environmental Education Center & West Terrace: 110 chairs, 15 six-foot rectangular tables, 15 five-foot round tables, 2 four-foot round table, 7 cocktail tables, podium, screen, wireless projector
- Stone Barn: 50 chairs, 2 half-round tables, 10 six-foot rectangular tables
- Carriage House Lawn: no furniture, equipment or shelter provided
- Italian Garden: 32 chairs
- Japanese Garden: 30 chairs
How many people can each venue accommodate?
- Garden Hall: 150 buffet/cocktail, 80 seated at round tables
- Environmental Education Center & West Terrace (available April – November): 250 buffet/cocktail style (may require additional rental of furniture), 150 seated (may require additional rental of furniture)
- Stone Barn: 75 buffet/cocktail style, 50 seated
- Carriage House Lawn: n/a
- Italian/Japanese Garden: 200 (32/30 seated, 170 standing)
May we meet with a Special Events staff member on the weekends?
Appointments are offered Monday-Thursday between 9am-4pm and are scheduled in advance. Please call 804-358-7167 for weekend and evening appointment availability. These time slots are limited.
May we use furniture from the Garden Hall on the patio?
The only Maymont furniture permitted on the patio are seven cocktail tables and one rectangular table. Any other furniture the client wishes to set up on the patio must be rented and the layout approved in advance by the Special Events Department. Maymont furniture used outdoors must be placed inside the Garden Hall at the conclusion of the event. Failure to do so will result in a cleaning/damage fee charged to the Renter.
Who sets up the table and chairs?
Maymont staff will set up Maymont tables and chairs prior to the event only if a detailed floor plan/layout is received at least 2 weeks in advance. All floor plans must be approved in advance by the Special Events Department. In most cases your caterer or the rental company will set up any rented equipment/furniture.
Does Maymont provide tablecloths/linens or glassware/flatware/china?
Maymont does not provide these items. Our Approved Caterers will gladly work with you to secure rental of all food, beverage, and equipment needs.
May I have a dance floor?
Dance floors may be rented by the client for use on the West Terrace at the Nature Center and on the Garden Hall patio with prior written permission from Maymont.
Can events continue past 10pm?
Yes, for an additional fee of $500 your event may continue until 11pm with clean-up ending at 12am. This must be arranged and paid for prior to the event day.
May I hire a band/DJ for my event?
Yes. For daytime Garden Hall rentals, amplified music is only permitted inside the Garden Hall. For evening Garden Hall rentals, music may be played indoors or out on the patio. At the Nature Center, amplified music must be under the tent on the West Terrace so as not to disturb the animal habitats. Depending on the size of the band or the electric needs, rental of a generator may be required at the Nature Center and Garden Hall. Maymont reserves the right to control the volume of amplified sound. Music may not exceed 80 decibels.
What time can my vendors begin dropping off and setting up?
For wedding packages using the Garden Hall or Nature Center, the site is available for deliveries and set-up two hours prior to the contracted event time, specified as the access time. Renters and vendors arriving before the two hour set-up time may be denied access to the rented venue. No equipment drop offs and/or deliveries will be accepted outside the given set-up time without advance written authorization from the Special Events Department. A representative of the Renter or caterer must be present to sign for all drop offs and deliveries. Unauthorized deliveries that disrupt other events/programs in progress will result in the client assuming the maximum cleaning/damage fees.
May we purchase additional set-up time?
Maymont can determine whether early access for set-up is available approximately one month prior to the event. Requests for the purchase of additional time require written approval from the Special Events Department. The fee for early access time is $300/hour.
May we hang decorations inside the tent at the Nature Center? From the Garden Hall ceiling?
Decorations in rental spaces at Maymont may only be attached using soft ties (fishing line, zip ties, twine, etc.). The use of glue, nails, staples, tape or anything else that can damage the structures is strictly prohibited. Any decorations needing to be hung using a ladder require advance written approval by Maymont. For liability purposes, only insured professionals may hang decorations/lights under the tent and a copy of the company’s certificate of liability insurance is required.
Can Maymont Mansion be rented for my event?
Maymont Mansion is a one of a kind gilded age historic estate featuring the home’s original furnishings. Guided tours, carriage rides, and costumed interpreters are available and can be added to your event for a fee. To help us maintain its structural and historic integrity, events may not be held inside Maymont Mansion. The Maymont Mansion lawn can provide an elegant backdrop for your wedding ceremony, please call 804-358-7167 for details and availability.
What color flowers will be planted in the Italian Garden this year?
The flower colors vary from year to year and are decided by Maymont’s Director of Horticulture.
- March-April – tulips and pansies
- May-October – roses and various annuals
- November-February – pansies
May I hold my event in the Japanese or Italian Gardens?
Only wedding ceremonies held during daylight hours may be held in the gardens. Due to the topography and the distance to the Japanese Garden from each entrance, logistics must be considered for a Japanese Garden ceremony.
Food & Beverage
Do wedding packages include food and beverages?
All food and beverage is contracted separately by the Renter. The Renter is required to use a caterer from Maymont’s Approved Caterers list for all rentals in the Garden Hall and the Environmental Education Center and West Terrace. It is the Renter’s responsibility to contact the caterers and secure food and beverage service through them. Caterers can also assist you with your equipment rental needs including table linens, glassware, etc.
May we provide our own alcohol?
Arrangements for the purchase of alcohol are made between the Renter and their caterer. All alcoholic beverages must be served by a licensed and insured caterer and all alcoholic beverage bars must be professionally staffed at all times. Alcohol is only permitted within rented spaces, and all events must comply with ABC regulations. If the Renter provides alcohol, an ABC permit must be obtained.
Will the approved caterers on your list be available for my event?
There are multiple caterers on our approved list. We recommend you contact them early to receive bids and proposals. It is the Renter’s responsibility to secure the caterer.
May we use our own caterer?
The Renter must obtain advanced written authorization by the Special Events Department to use any caterer not on our Approved Caterers list. There is an additional fee of $600 for using an outside caterer. Outside caterers must be licensed and insured and they must provide Maymont with a certificate of liability insurance, health department permit, and business license. They are required to meet with the Special Event Associate at least three months prior to the event, and must sign the Caterer’s Responsibilities agreement. Failure to comply with the responsibilities in the agreement may result in cleaning/damage fees charged to the Renter.
May I hold my ceremony in the Japanese or Italian Garden? May I hold my ceremony elsewhere on Maymont grounds?
Wedding ceremonies during daylight hours may be held in either the Japanese or Italian gardens. Due to the topography and the distance of the Japanese Garden, logistical items must be considered for a Japanese Garden ceremony. Ceremonies are not limited to the Japanese or Italian Garden. Maymont has 100 acres of beautiful spaces. Please ask to see what other locations might be available.
How many people can the gardens hold for my ceremony? May I rent additional chairs?
The Italian and Japanese gardens can hold up to 200 people each. Maymont provides 32 chairs in the Italian Garden and 30 chairs in the Japanese Garden, the rest of your guests stand. Due to space limitations, and to protect the historic integrity of the spaces, Maymont does not allow the rental of additional chairs.
Will there be someone there to coordinate the ceremony? The reception?
Maymont does not provide ceremony or reception coordination. Frequently, Renters hire a professional planner or ask a family member or friend to be responsible for coordinating their event. Your caterer may provide a banquet manager to oversee service at your reception and can assist you in coordinating the reception. Maymont staff will be on-site to answer questions and make sure the event adheres to the Rental Guidelines.
May I have my pet in the ceremony? Can we release butterflies/doves?
Pets are not allowed at Maymont as they pose a health risk to our resident animals. The release of doves/butterflies or any animal at Maymont is not permitted.
May we use sparklers?
Open flames, including sparklers, are prohibited on the grounds at Maymont. Candles in tempered glass containers are permitted only in reception spaces. Candelabras with open flamed candles are not permitted.
Will the ceremony location be blocked off from the public?
The grounds at Maymont are open to the public every day. We do not have the ability to block access to your ceremony site; however Maymont staff will place signs alerting guests to a wedding in progress and will remain nearby during your ceremony to redirect estate visitors. Visitors are typically respectful when they see a wedding in progress.
What if it rains? How soon do I need to decide if I’m going with my rain plan?
The Renter is responsible for a backup location in the case of inclement weather. If rented, the Stone Barn, Garden Hall or Nature Center may serve as a backup site. The Nature Center West Terrace is tented; tent sides can be added with advance notice of three days.
What if some of my guests cannot walk to the site?
Reception spaces are accessible for those using mobility devices. For Garden Hall rentals, a personal vehicle may make one trip to drop off and pick up individuals only if Maymont staff has been given prior notice. For those who may have difficulty walking to the gardens, we suggest assigning ushers specifically to assist those individuals. With advanced notice, and for a fee, a Maymont staff member can provide golf cart transportation for up to five individuals, one round trip, from the Historic Estate parking lot entrance, to a closer point in the Italian Garden. Ushers or family members will need to assist the individuals off the golf cart and to their seating area which may include navigating several stairs.
May I have signs to direct my guests?
Yes, you may produce directional signage for your event. All signage must be removed at the conclusion of the ceremony.
May we decorate the horses?
Small flower arrangements for the horses bridle and the carriage may be attached with the consent and assistance of the carriage staff, and is dependent upon the horses’ temperament the day of your event
May I use an aisle runner?
Aisle runners are not recommending as they pose a tripping hazard.
May my flower girl drop flower petals?
Only live flower petals may be dropped on the walkways and ground. No freeze-dried petals or artificial petals are allowed. The use of such petals may result in cleaning/damage fees.
Is there electricity in the gardens and on the grounds?
Limited electricity available in the Italian Garden, but it is not guaranteed. Electricity is not available in the Japanese Garden or on the grounds.
After the Event
What am I responsible for removing from the site?
The Renter is required to remove any items you or your vendors brought on to the property (decorations, flowers, lighting, personal items, rental equipment, signage, etc.). This includes any items in the dressing room. Maymont is not responsible for items left on the property and reserves the right to charge cleaning/damage fees for any items not removed.
When will cleaning/damage fees be charged?
After the event, Maymont staff will assess the areas rented to determine if any damages have occurred, or if excessive cleaning is required as a result of your event. If the area is found to be left in an unsatisfactory condition, you will be notified and additional fees may be assessed.
Questions? Email the Special Events Department or call 804-358-7167.